copy Outlook Calendar items from one folder to another

For Outlook 2010

Clearing the filter from an existing view

To clear the filter from an existing tabular view, follow these steps:

1. Click to select the Outlook Calendar folder.


2. On the View tab, click Change view, and then click to select one of the tabular views such as By List or ByCategory.


3. On the View menu, click Reset View.


4. Click Yes to reset the view to the original settings.

Defining a new tabular view

To define a new permanent tabular view, follow these steps:

1. Click to select the Calendar folder.


2. On the View tab, click Change view, click Manage Views, and then click New.


3. Type a name for the new view, click to select Table, and then click OK.


4. In Advanced View Settings, click Sort.


5. In the Sort items by list, click to select Start and Ascending.


6. In the Then By list, click to select (none), and then click OK.


7. Click OK, and then click Apply View.

Either of the previous procedures will display a list of all Calendar items.

After all items are displayed, follow these steps:

1. To select all items, use the keyboard shortcut, CONTROL+A.


2. To copy the items, use the keyboard shortcut, CONTROL+C.


3. Click to select the destination folder.
   Note To paste the items correctly, the destination folder must be a calendar folder.


4. To paste the items, use the keyboard shortcut, CONTROL+V.

This process inserts a copy of all the Calendar items into the destination folder.

Additional option for Outlook 2010

1. On the Folder tab, click Copy Calendar.


2. Select the folder location where you want the calendar to be saved, and then click OK.

NoteTo copy the items correctly, the destination folder must be a calendar folder.

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For Outlook 2007, 2003, 2002, 2000

Clearing the filter from an existing view

To clear the filter from an existing tabular view, follow these steps:

1. Click to select the Outlook Calendar folder.


2. On the View menu, point to Current View, and then click to select one of the tabular views such as Events or By Category.


3. On the View menu, point to Current View, and then click Customize Current View.


4. In the View Summary dialog box, click Filter, click Clear All, and then click OK twice.

Defining a new tabular view

To define a new permanent, tabular view, follow these steps:

1. Click to select the Calendar folder.


2. On the View menu, point to Current View, click Define Views, and then click New.


3. Type a name for the new view, click to select Table, and then click OK.


4. In View Summary, click Sort.


5. In the Sort items by list, click to select Start and Ascending.


6. In the Then By list, click to select (none), and then click OK.


7. Click OK, and then click Apply View.

Either one of the previous procedures will display a list of all Calendar items.

After all items are displayed, follow these steps:

1. On the Edit menu, click Select All.


2. On the Edit menu, click Copy.


3. Click to select the destination folder.


4. On the Edit menu, click Paste.

This process inserts a copy of all the Calendar items into the destination folder.