Example:
A note to those of you familiar with InfoPath: 'Plug your ears'. Comparatively, the functionality of Quick Parts is very limited and will likely leave you feeling like you're trying to eat melting ice cream with a fork (in a pinch, seemed like a decent idea, but doesn't end up doing what you'd hoped). However, though not nearly as powerful a tool as InfoPath, for those of us that don't have that application installed, or are more comfortable with Word, Quick Parts can be a handy option.
Another Note: Some knowledge of creating Content Types is needed for this.
To Use Quick Parts in your SharePoint Library:
1. Create your new library
2. Build the appropriate columns (if you add out-of-the-box quick parts first, appears to be no way to promote them).
3. Create a new document in the library.
4. Save the Document (the 'Document Property' listing under 'Quick Parts' will be grayed out until the document has been saved).
5. In Word 2007, access the 'Insert' ribbon and click the drop down menu for 'Quick Parts'.
6. Go to the 'Document Property' listing, and select your new column (repeat as needed to add other columns)
7. Arrange fields, and add descriptions, as desired.
8. Save the updated document locally (anyplace easy to access is fine). We'll be using this as the template for our new content type.
9. Go to Site Actions, Site Settings and Site Content Types to 'Create' your new content type
10. Name etc, your new Content Type and click OK.
11. In the next window select the 'Advanced Settings' link, choose 'Upload a new document template' and point it to your newly downloaded file.
12. Go back to your new library, under Settings, Document Library Settings choose the Advanced Settings link and choose 'Yes' for 'Allow management of content types'.
13. In the Library Settings area (under Content Types), Add from existing Content Types to select your newly created Content Type (remove the other from the list if you like)
Last- Create a doc using the new Content Type.
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